Return to Minutes 2003Minutes of meeting 4 March 2003
| PRESENT: * Chair + Minutes |
*Joe McSherry, Corinne Haines, Chris Burrows, Russell Parry, +Ian McKenzie, Linda Rogers, Sharyn Woodhouse, Beth Rooke, Janusz Bonkowski, Alan Warne, Colin Croudis, Margaret Lavery, Mike Lindroos, Diane Taylor, Mark Robertson, Dinah Stokes, Dale Ledingham |
| APOLOGIES: | Kim Dale, Steve Fraser, Paul McWilliam, Miriam van Riel, Trisha Wells, Ian Faulkner |
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| 1. | Minutes of previous meeting The minutes of the 4 February meeting were approved. |
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| 2. | Correspondence Badminton club notice - to be inserted in next school newsletter Red Rose Dinner Theatre preferential booking tickets available for PTA members (no free tickets) |
Joe |
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| Parent Teacher Association $60 subscription request received That this be paid was moved by Diane Taylor, seconded by Sharyn Woodhouse and the motion carried. Resignation received from Scott Campbell |
Corinne |
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| 3. | Reports Treasurer Corinne Haines presented details of February cheque account transactions ($4,908 paid out) and current account balances ($48,887 plus $23,098 debtors). |
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| Hostel Diane Taylor reported that there will be a parents evening on 28 March. The hostel AGM is 27 April. There is a fitness programme underway - this assists with fitness (of course) and also limits TV viewing and reduces boredom. |
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| Headmaster Colin reported that: the newsletter has been published; School is fully staffed; March 1 is school census date; Board has written to Minister concerned that distribution of Pub Charities funds is likely to be taken over by Government. Schools and other community organisations rely on these funds. Govt control could lead to a repeat of Lotto funding distribution criteria whereby funding goes to organisations other than education. CBHS has spent lots of time applying for Lotto funding and has not been successful; Curriculum evenings held, yr 11 best attended; athletics and swimming sports held; exchange with Auckland Grammar; $2500 donation to cricket sprinklers when Colin spoke to Old Boys in Auckland; New room of computers ($60K) in room C8; $35K investment in lap top computers for teachers - hope that Te Kura Trust will assist with funding these; expect teachers wish list by end of next month, Colin working on this with staff; Colin has been approached by a lady wanting to speak to parents about sun hats at school, has been invited to address next PTA meeting. |
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| Te Kura Trust Russell Parry advised that the Trust is the funds management arm of the school, convened in 1960’s. Looks after bequests, some of which come with specific requirements, encourages people to make bequests. $1.7m invested, generates income for school and for the beneficiaries of the bequests; 3 meetings per year, 4.30pm Thursdays, next meeting 6 March, anyone interested in representing PTA (as Scott Campbell has resigned) see Russell. Margaret Lavery also on the Trust. Trust has considered building purchase, have sold one and recently invested in Hornby Shopping Mall. Professional funds management and legal representation is by ex-pupils. |
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| Debate Chris Burrows reported that this is the 4th debate and is the major fundraiser for the year. Tickets are available from Joe McSherry and from the school office. Ticket sales need to be accelerated please. People needed for the bar to hand out the free drink and look after pre-debate sales. No sales during the debate. If you can help please be there 6.30 - 6.45pm. Helpers get to meet the debate team afterward. |
All All |
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| Uniform shop Margeret Lavery (the coordinator) tabled a report on the duties and responsibilities of the people involved in the shop. The purpose of the shop is to provide easy access to uniforms for parents and as an effective fund raiser. Currently parents are paid the proceeds of sale of second hand uniforms by cheque. As payment can often be a small amount, Margaret suggested that the amount is credited instead to the relevant school account. Moved Margaret Lavery, seconded Chris Burrows "that a stamp be placed on the uniform sales statement stating 'proceeds to school account unless requested otherwise'" Motion carried. |
Margaret | ||||||||||||||||||||||
| 4. | Honorariums Joe brought forward from the AGM the suggestion to review honorariums for Canteen and Uniform shop coordinators. The uniform shop coordinator’s honorarium is currently $1,300 and is split amongst the coordinator and other 2 people involved. Russel Parry moved (seconded Chris Burrows) "that the coordinators honorarium be retitled 'Reimbursing Allowance', that the value be increased to $1,500 per annum and that a further $1,000 be allocated for distribution to other designated assistants at the end of the year following a report and recommendation to the PTA from the coordinator. The motion was carried. Consideration of the Canteen coordinators "reimbursing allowance" was deferred until the next meeting so that Joe can discuss this matter with the coordinator. |
Joe | |||||||||||||||||||||
| The meeting also agreed to Colin’s suggestion that a thank you to the coordinators/volunteers could be formally expressed by representatives of the PTA at the November "thank you" school assembly and morning tea. | Colin | ||||||||||||||||||||||
| 5. | Committees The meeting agreed that some of the committees only needed a Coordinator and that the whole PTA would be invited to participate when more assistance was required for activities.
A notice is to be put in the next newsletter asking parents interested in occasionally helping with sewing to contact Corinne. |
Joe | |||||||||||||||||||||
| 6. | Other business Thanks for the newsletter notice re period of road works in Straven Rd. Suggested that PTA should spend money in the year that it is raised so that current students benefit. Suggested that PTA should consider expenditure on things such as lockers and not just items on the list from staff. Lockers to be discussed at the next meeting. AGM minutes are good record of the meeting. Let Ian know if you do not have a copy. |
Ian |
| NEXT MEETING: | 1 APRIL, 7.30PM STAFFROOM |
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Agenda items: Review Canteen Coordinator’s Reimbursing Allowance Discuss Lockers
Apology: | |
| DISTRIBUTION: | All present, apologies |