Return to Minutes 2003

Minutes of meeting 2 Sep 2003

PRESENT:
* Chair
+ Minutes		 *Joe McSherry, +Ian McKenzie, Beth Rooke, Corinne Haines, Mark Gibbs, Mary-Jane Polson, Alan Warne, Mark Robertson, Chrissie Chan, Steve Fraser, Janusz Bonkowski, Dale Ledingham, Colin Croudis, Diane Taylor, Russell Parry, Sharyn Woodhouse, Anne Martin, Anne Porter
APOLOGIES: Kim Dale, Mike Lindroos, Chris Burrows, Paul McWilliam, Trisha Wells, Margot Minett, Pamela Camp
ACTION
1. Minutes of previous meeting
The minutes of the 5 August meeting were approved with attendance corrections.
2. Actions from previous minutes
Health & Safety
Mark has developed tuck shop (canteen?) hazard identification form and health & safety questionnaire and has spoken to Dawn and Dale at the canteen. The process can be used for the new canteen in the new food technology block.
Ian is to attach the forms to the minutes for PTA to see and send any comments to Mark . Also copy to Allanah Uren 		Ian/All

Lockers
Steve has had 16 new lockers installed in M block. 12 Sports lockers are being cut out for installation prior to the holidays. 18 more lockers are to be constructed after this.
The Architect (Malcolm McClurg from Opus) has ideas for improved locker space, perhaps glassed in, which will assist with control of damage. Colin suggested that locks supplied by the school (with master key system?) as part of locker hire might also improve security and reduce damage.

PTA

Parent enquiries
Staff are not in favour of email being primary contact. Ring the main office and a message will be left in a pigeon hole or on voice mail if the staff member has that available. It is a professional duty that messages left by parents are responded to.

Drinking fountains
No new fountains have been installed for quite some time. Student Council have been asked by Colin to locate existing fountains on a plan of the school and suggest where new ones are needed. These can then perhaps be incorporated in the new building contract.

Student Council/
Architect

Expenditure of PTA funds
$30,000 available now, possibly $50,000 by early next year with donations and canteen/uniform profit.
Assistance may be needed with new food technology block fit out.
PTA should make recommendations on expenditure to Head Master by October. Whole school expenditure can the be considered by Board of Trustees and request/discussion on use of PTA funds held at PTA December meeting.

PTA
PTA treasurer could attend Board Finance Committee meeting Corinne/Beth
3. Correspondence
Linda Rogers has resigned, however has arranged for Ian and Mary Grant "Hot Tips for parents" nights at CBHS on 8 & 9 October. Cost to be $18, or $22 after 2 October, supper included.
Assisting with supper:
8 October - Diane, Anne?
9 October - Joe, Mary-Jane, Chrissie?
Sponsorship opportunity if anyone is interested 		PTA
Could PTA cover hall hire? Joe to check cost and report back to PTA
This will need to be by phone or email prior to 7 October PTA meeting if it is going to impact on cost to parents attending 		Joe
Dates will also need to be advertised in newsletter Joe/Paul

Cancer society has written to PTA seeking opportunity to speak to use promoting wearing of sun hats. School has them available, wearing is encouraged. School & PTA not in favour of making this compulsory and having to enforce. Joe to write back with this information and decline request to address PTA.

Joe

Meeting procedure
The order of business used at this meeting was adopted for future meetings (that is dealing with actions from previous meeting(s) prior to introducing new business, and stopping meeting at a reasonable time, with any outstanding business deferred to the next meeting.

PTA
4. Reports
Treasurer
Balance in cheque account $34,900 & total $37,771, no change from last month.
Beth to forward spreadsheet to Ian for circulation prior to each meeting if that is possible, otherwise for attaching to minutes. Any discussion of details the following month 		Beth

Headmaster
Next newsletter is 7 September, any copy for that to Colin.

Joe
Two international languages assemblies held with music, presentations.
Elections for student rep to BOT underway
Nominations can be made by parents and students for annual "excellent teacher award" 		PTA
Architect working on plans for food technology block. Any input from PTA to be made by end of this week. PTA
World conference on quilting will be held at school over holidays, request from Allanah for prior work on curtains. Corinne to check with Allanah and phone Rose Percy and Anne Martin for assistance Corinne
Coca Cola contract for vending machine/supply of drinks is due for renewal (commission currently funds a scholarship). Sally Chron has suggested Coca Cola not sold (letter tabled at the meeting). Colin not averse to stopping sales if there is some benefit to boys and school. Could talk to people at St Bedes. Colin
For further discussion at October PTA meeting Ian

Board of Trustees
Tim Andrews has resigned as Chairperson and will be replaced for the rest of this year by the previous chair Nigel Barnett. Vice Chairperson Debbie Dawson will then take over.

Hostel
5 October is the next Hostel meeting.
PTA meeting is 7 October and usually held at the Hostel. Diane to check whether this can occur and advise Ian

Diane

Te Kura Trust
Meet on 4 September, report next month

Russell

Parent Forum
Invitations to Colin’s farewell sent to PTA, 6 - 9pm 12 September

5. Other Business
New Food Technology Block & classrooms
Joe reported that he has met with the Architect and people in the canteen. That the new canteen opens to the South is probably better than to the East. There is likely to be more storage space for the PTA that at present, so we may not need the storage trolley proposed at PTA meeting earlier this year.
There is to be a full commercial kitchen that will be available for public hire. Public use raises health & safety issues however. 		PTA
There will be some disruption while the building is under construction. Temporary canteen facilities will be needed, both as a service to the boys and so that business is not lost that might take time recover. Request to be made for the Architect to include a temporary canteen in the construction contract. Colin/Joe

Steve advised that the new building will be two storey, ground floor food technology classroom and two classrooms upstairs. Work will include a Caldwell Block mezzanine and linkage to the new block. There will be new male/female toilets at the end of the new block, open at weekends.

Behaviour of ex students at 1st 15 games.
It would appear that the security guards employed for the most recent game did not follow instructions to keep the supporters apart, and that led to most of the unsatisfactory behaviour.

Next meeting:TUESDAY 7 OCTOBER, 7.30PM ADAMS HOUSE HOSTEL, 70 HARAKEKE ST?

Distribution:PTA membership list, School web site