Return to Minutes 2003

Minutes of meeting 7 Oct 2003

PRESENT:
* Chair
+ Minutes		 *Joe McSherry, +Ian McKenzie, Chris Burrows, Beth Rooke, Mark Gibbs, Mary-Jane Polson, Paul McWilliam, Russell Parry, Sharyn Woodhouse, Steve Fraser, Trisha Wells, Diane Taylor, Alan Warne, Kim Dale, Trevor McIntyre, Mark Robertson, Dale Ledingham, Margot Minett, Anne Martin, Anne Porter Chrissie Chan, Karen Townsend, Debbie Dawson
APOLOGIES: Mike Lindroos, Pamela Camp, Corinne Haines, Margeret Lavery, Rose Percy
ACTION
1. Minutes of previous meeting
The minutes of the 2 September meeting were approved.
2. Introductions
Joe welcomed Trevor McIntyre and Debbie Dawson to the meeting.
3. Actions from previous minutes
Health & Safety
Mark Gibbs introduced the draft policy he had circulated to the PTA.
The policy was then adopted (Ian McKenzie/Trish Wells) by the meeting. First aid procedures, training and possible sign-in procedures for volunteers were raised. The PTA H&S committee (Mark, Joe, Sharon, Rose, Russell) is to discuss these and Liaise with the school/Board of Trustees Property and H & S Committee. 		Mark
Drinking fountains
Paul to follow up on/with request to Student Council to locate existing fountains on a plan of the school and suggest where new ones are needed. These can then perhaps be incorporated in the new building contract. 		Paul/Student Council/Architect
Hot Tips for Parents presentations
Numbers looking ok. Reminder went home to yr 9 & 10. Joe has not pursued PTA sponsorship of hall hire.

Wish List
Good liaison needed with PTA so that request for funds in the new year is not a surprise to the new PTA. See the note from the last meeting (PTA to make recommendations on expenditure to Headmaster by October each year. Whole school expenditure can then be considered by Board of Trustees and request/discussion on use of PTA funds held at PTA December meeting. PTA treasurer could attend Board Finance Committee meeting).

Items raised at the meeting for consideration are:

  • Flags for sporting events (sell at the canteen as fund raiser?)
  • Support for literacy mentoring program
Note: Ian has looked back at other meetings/emails and found the following ideas/agreements:
  • Lockers ($2000 at April 2003 meeting)
  • Drinking fountains
  • Fridge magnets with school contact numbers
  • Sponsoring "Living with Teenagers" pamphlet ($1 each) to all yr 9 families
  • Programme preparing yr 13 for going flatting/university/polytechnic, leases, student loans, enrolling
Sale of Coca Cola
This subject was debated again with pros and cons of prohibition identified. There seems to be anecdotal evidence of affect on children. Trevor advised that the experience at Timaru Boys was that when sale at school was stopped, boys brought large bottles from home and this led to problems in class and deliberate bursting of bottles in bags.
The motion "That the PTA stop selling Coca Cola at the canteen and ask the school to stop sales from dispensers" was lost.

Literacy mentor Programme Joe’s suggested "Mentor Programme for Literacy and Writing" was supported in principle. Trevor has a staff member working on a programme and the two ideas are to be brought together next month.

Trevor
Quantum and style of reward are to be given more thought. Reward may not necessarily be financial. Any increase to the $10 PTA donation should be considered carefully as the school "fee" is already one of the highest in Chch.
4. Correspondence
There was no correspondence tabled at the meeting
(Note: email received from Dinah Stokes resigning from PTA).
5. Reports
Treasurer
Only change this month due to $181 from interest on accounts.

Headmaster
Newsletter closes 14 October. Jonathan Stockwell is the Student representative to the Board of Trustees.
Design of Caldwell Block alterations is underway, tenders for construction to be called before Christmas so that work can be completed over the Christmas break. Food Technology Block will proceed later next year.
Discussions on roll and funding are continuing with the Ministry of Education; school currently 2.7 classrooms under code, so clear need for more.
Celia Lashlie was interviewed recently on ‘Face to Face with Kim Hill’. Celia spoke well on boys & boys schools. Celia knows that Trevor is now at CBHS and she wants to come to the school. Trevor will organise this during the term, parents, boys and staff to be invited.

Trevor
(Note from May PTA meeting - "Celia Lashlie’s link with Nelson College, Timaru Boys High & 3 other high schools was mentioned. Perhaps this can be pursued further with Trevor McIntyre when he starts as Head Master")

There was a Powhiri today, farewelling Trevor from Timaru Boys High & welcoming him to CBHS. This was a unique experience for Trevor and for Christchurch Boys High School.

Powhiri Powhiri

Board of Trustees
Debbie advised the meeting that:

  • The Board has Finance, Personnel, Property/Health and Safety, Adams House and Discipline committees which meet monthly.
  • Has appointed the new Headmaster this year
  • Is progressing the building project for new school facilities
  • Looks after the budget with a very comprehensive process and employs Accountant Teresa Harris.
  • Is assessing how the board can use its time most effectively – planning for boys learning, policy development etc
  • All BOT members are now listed on the school website http://www.cbhs.school.nz/family/board/ with contact details - perhaps these could also go in the newsletter
Paul
  • Nigel Barnett Chair until end of year, Debbie (currently vice-chairperson) then takes over.
Hostel
134 boys in the Hostel. Hostel was booked over the holidays.
Diane passed on the request for 20 to 25 chairs to be purchased by the PTA for the hostel and school use. When the hostel is hired out, chairs often have to be hired separately. (hire for leavers dinner cost $1,600).
The meeting adopted the motion (Trisha Wells/Diane Taylor) "That 25 chairs be purchased by the PTA at an approximate cost of $92 each" 		Beth
Te Kura Trust
Most recent meeting was in early September. Trust assets currently worth nearly $2,000,000.

Parent Forum
PTA barbecue Sunday 7 December @ 10.00am on the Coronation Lawn

All
Uniform Shop
Forms were handed out for assistance with sale of yr 11 socks and ties on 27 October (4 - 7pm in the Big Room) and blazer fitting 3 November 4 - 6pm. Year 10 ring around needed to advise families of these opportunities and to promote purchase from the PTA as this is a fund raiser. 		All
6. Other Business
Leavers’ dinner
December 4, all hands on deck. More information at the next meeting

Senior prize giving
Friday 7 November. PTA needed to assist with afternoon tea for 200 boys and parents

Kilmarnock Edition
Saturday 11 October, part of money raised goes to restoration of Steinway piano.

Next meeting:TUESDAY 7 NOVEMBER, 7.30PM SCHOOL STAFF ROOM
Agenda items:
Leavers' Dinner
Literacy mentor Programme
Distribution:PTA membership list
School web site - http://www.cbhs.school.nz/family/pta/