Return to Minutes 2004

Minutes of meeting 4 May 2004

PRESENT:
* Chair
+ Agenda/Minutes		 *Russell Parry, +Ian McKenzie, Diane Taylor, Steve Fraser, Anne Martin, Anne Porter, Janusz Bonkowski, Beth Rooke, Chris Burrows, Mark Gibbs, Joe McSherry, Miriam van Riel, Julie Daly, Hilary Sutton, Sharyn Woodhouse, Alan Warne
APOLOGIES: Kim Dale, Margot Minet, Paul McWilliam, Margaret Lavery, Trevor McIntyre, Trisha Wells, Chrissie Chan, Pamela Camp, Mark Robertson

ACTION
1. Present & apologies
As recorded above
2. Minutes of previous meeting
The minutes of the April meeting were approved.
3. Actions from previous minutes
Mark Robertson is happy to convene the maintenance committee. He is not able to attend PTA meetings on Tuesday nights.

Next newsletter (copy due Friday 7 May):
Trevor to list items on which PTA funds to be spent

Trevor
Advert to be placed for sale of New uniforms and for Uniforms Coordinator Russell, Anne

Chair of Te Kura Trust has been asked to update info on web page

4. Reports
Headmaster (presented by Steve Fraser)
ANZAC service has received good feedback. Cross country race held. Navy recruiting bus has been at school. INZONE (stimulating strengths, passions, career choices) tour at school today, all boys attended. Class photos last week. May 27 is open night, Trevor to address parents in the hall twice during evening.
Parent/teacher interviews 4.00 to 6.00pm - yr 10, 11 May;
yr 11, 12 & 13 (A-L) 13 May, (M - Z) 18 May.
Founders day also 18 May

Treasurer
Janusz gave a verbal report. Balance on current is $58,835.40. Transfer of funds yet to be made to school. Janusz to see the bursar about this

Janusz
Change of signatures to be arranged. Chris to post forms to Janusz Chris

Hostel
AGM held 25 April. Phil Robson has left the Hostel, Nathan & Mal(?) Walsh have taken over the positions.

Board of Trustees
Ian tabled a list of Board members & their photos. The first meeting of the new Board was held last week. An orientation day was held on Saturday 1 May where Trevor introduced the school management structure and some of the Ministry of Education terminology and requirements. Board accountant Teresa Harris introduced the financial reporting process to new members. There was a visit to Adams House and sub committee membership decided. The next meeting is 25 May.

Te Kura Trust
No report as no meeting held recently

PTA Sub Committees:

1. Finance
Has not met yet

2. Canteen management
Has not met. Need to check that employment contracts are in place.
Joe/Russell

3. Uniforms
Advert for newsletter as above

5. Fundraising
Miriam to pursue a suitable movie and theatre for a Sunday in mid June, say 13 June. Tickets to be brought to next PTA meeting.
Miriam

6. Catering
ANZAC went well. Thank you to Diane for her advance food preparation, to the sandwich makers and to Diane and Joe for scouring the school in advance for the PTA cups.
Thanks to Russell and Joe for doing yr 9 parents' evening tea/coffee
Tea/coffee for parents’ evenings & open night:
11 May - Russell, Miriam
13 May - Mark, Sharyn
18 May - Russell, Hilary
27 May open night, in Big Room - Chris, Alan, Sharyn, Russell

7. Health & Safety
Mark Gibbs to check first aid kit location with Allanah Uren

8. Maintenance
Maintenance day is 8 May, 9.00am - 4.30pm
5. Correspondence
Inward - Reminder from South Island Federation PTA Association Inc of one day seminar and AGM on Sunday 23 May at Cashmere Club. Pamphlets on Education Review Office and Reviews in Schools.

Next meeting:TUESDAY 1 JUNE 2004, 7.30PM SCHOOL STAFF ROOM
Beth, Sharyn, Alan in charge of supper : Beth/Sharyn/Alan
Distribution:PTA membership list,
School web site - http://www.cbhs.school.nz/family/pta/