Return to Minutes 2004

Minutes of meeting 29 June 2004

PRESENT:
* Chair
+ Agenda/Minutes		 *Russell Parry, +Ian McKenzie, Chris Burrows, Diane Taylor, Alan Warne, Beth Rooke, Mark Gibbs, Sharyn Woodhouse, Trisha Wells, Mary-Jane Poulson, Miriam van Riel, Julie Daly, Hilary Sutton, Keith Thorpe
APOLOGIES: Kim Dale, Chrissie Chan, Margot Minet, Trevor McIntyre, Mark Robertson, Pamela Camp

Note actions highlighted in Yellow

  1. Minutes of previous meeting

    Minutes of the 1 June meeting were approved

    New parent Keith Thorpe was welcomed to the meeting.

  2. Actions from previous meeting

    Reminder to Headmaster (Paul) that a notice is to go in the newsletter listing what PTA funds are to be spent on.

    New uniform sales and coordinator vacancy still to go in newsletter

  3. Correspondence

    3 more offers of help for PTA in response to the request in a previous newsletter - Ian to contact people who have offered.

    $1200 Cheque from Old Boys' Association for ANZAC (Ian to forward to Janusz)

  4. Sub committees

    Fundraising, PTA promotion (Social & networking)
    Movie
    117 tickets sold, $517 profit
    Not as great a turnout as hoped, but low risk. The area behind the bar that we were allocated was a bit cramped, Regent theatre might be better venue next time. Thank you to Miriam & Chris for organizing and to those who bought food.
    Let's do another next term.

    A mid winter Xmas dinner is planned for July, Chris to confirm date.

  5. Reports

    Board of Trustees
    Ian reported on the planning that the board is undertaking, the Board calendar listing reviews (goals and curriculum areas), and on collation of information from parent/staff/student surveys.
    Finance
    Request from the Board for the PTA to consider underwriting part of the building construction costs.
    Moved Trisha, seconded Diane, "That the PTA agree to underwrite as much of the building construction as funds held enable it to do, subject to seeing the details of the funds needed and period for which funds may need to be held". - carried
    Hostel
    This years leavers’ dinner to be held at the hostel - Diane to contact Hostel to confirm availability
    Te Kura Trust.
    Russell and Sharyn reported that the Trust meets 3 times per year, the most recent meeting was on 3 June. The request from the PTA for the Trust to update the web page is noted in the Trust meeting minutes.

  6. Next meeting:

    Tuesday 3 August, 7.30pm in the Staff Room.

    Distribution: PTA members & web page - http://www.cbhs.school.nz/family/pta/