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Procedures 07/10/03

Canteen volunteers Reimbursing Allowance

5 May 2003
The following motion was adopted (Diane Taylor/Russell Parry):
"That the reimbursing allowance for the Parents Coordinator (currently Sally Cron) and treasurer (currently Marg Bennett) be increased to $2,000 and $1,000 respectively and that this be reassessed by the PTA annually and should either person relinquish the role".

Te Kura Trust representatives

1 April 2003
Officers are elected for a 3 year term....
Russell Parry and Sharyn Woodhouse were elected.

Expenditure of PTA Funds:

1 April 2003
When the wish list is available the treasurer is to prepare a report indicating the PTA balance and expected income and expenditure for the year so that this information can be assessed along with the request for funding.

2 September 2003
PTA to make recommendations on expenditure to Headmaster by October each year. Whole school expenditure can then be considered by Board of Trustees and request/discussion on use of PTA funds held at PTA December meeting. PTA treasurer could attend Board Finance Committee meeting.

7 October
Good Liaison needed on requests for funds so that there are no surprises to a new PTA early each year.

PTA Meeting Procedure

2 September 2003
The order of business used at this meeting was adopted for future meetings (that is: dealing with actions from previous meeting(s) prior to introducing new business, and stopping meeting at a reasonable time, with any outstanding business deferred to the next meeting.